Frequently Asked Questions

• 50% of Venue and Ceremony Fees—due at contract signing 
• 25% of Venue and Ceremony Fees —due 30 days later 
• remaining 25% of Venue and Ceremony Fees —due the following 30 days
• 50% of the estimated Food & Beverage charges —due 30 days prior to event date
• Final payment and guest count—due 10 days prior to the Wedding
• A payment link will be provided to you to make payments online. Otherwise, payments will be charged to the credit card on file.

All deposits & venue fees are non-refundable.

The Chateau venue fee includes the ballroom, adjoining event deck, tables, chairs, standard linen, china, glass and silver, dance floor and ample parking. Ceremony fees include white folding chairs along with the setup and breakdown. Both restrooms are equipped with quaint dressing rooms. 

Aspen Grove venue fee includes permanent picnic tables, specialty tables, melamine china, silverware, standard linen, disposable drink ware, 120 white folding Ceremony chairs, grassy grounds, 3 outside propane heaters, 1 propane fire pit, 900 sq foot building with restrooms and 10 reserved parking spots adjacent to the venue. 

At both properties, you are welcome to rent specialty items such as chairs, tables, furniture and place settings. The rental company is responsible for delivery, set up and strike as well as any assembly/disassembly (including tying seat cushions). We feature an award winning catering team and banquet staff that are here to execute your wedding to perfection. Outside food and beverage or outside catering is prohibited.

Approximately 200 at the 10th tee box, 100 Creekside and 180 Fireside at The Chateau and 120 at Aspen Grove.

At The Chateau, we can move your ceremony inside by the fireplace. There is no back up plan for Aspen Grove.

Rehearsal space and time can be arranged for a time prior to your wedding which does not conflict with the venues event schedule.

There are 20 permanent 6ft picnic tables. Picnic tables are 36” x 6”. They fit 6 people comfortably. A limited number of additional tables are included in the price of the venue and are listed on the Rate Sheet.

We offer wedding party golf packages. Please contact the golf shop at 775-832-1146.

We provide 85 x 85 cotton/poly linen and an 18 x 18 inch cotton/poly napkin in either white or ivory. Client is responsible for placing linen at Aspen Grove. Specialty Linen Packages are available starting at $5-$8 per person and include floor length linens and napkins in a variety of colors and fabrics.

Dining Tables (Round 72” diameter x 30” tall) - 132” linen

Tall Standing Cocktail (Round 30” diameter x 42” tall) - 120” linen

Short Cocktail (Round 36” diameter x 30” tall) - 108” linen

Side Tables (Rectangle 30” x 6’ x 30” tall) - 90” x 132” & (30” x 8’ x 30” tall) - 90” x 156”

The Chateau provides ample parking. At Aspen Grove, 10 parking spaces will be reserved for the wedding party directly outside the gate. There is also an overflow parking lot just to the north of the building. Parking in the fire lane is prohibited. As with any vacation community, parking is limited in Incline Village so we also encourage carpooling or shuttling.

Fireworks, sparklers, and sky lanterns are prohibited in the Tahoe Basin. Candles are permitted, however all flames must be enclosed within glass votives, hurricanes, etc. being at least 2 inches taller than the flame. Decorating with confetti, glitter or artificial rose petals is prohibited. Decorations must be attached in a way that won’t permanently affect the buildings or trees. No thumb tacks, nails, tape or staples. We have found that fishing line and zip ties work great for almost all decorations.

We are inclusive venues however, you will need to hire a DJ/Entertainment for all of your sound equipment needs, Officiant, Florist and Photographer/Videographer and Cake/Dessert Baker. We require all hired vendors to be professional businesses carrying a business license and insurance. You may select any vendors who meet these requirements but we do have a list of Vendor Partners listed in the wedding packets. 

We do not have the proper refrigeration for those items.

All federal and state liquor laws will be enforced. The only outside liquor that is allowed to be brought in is wine and/or champagne with a $25/per
bottle corkage fee.

Access to IVGID Beaches (Ski Beach, Incline Beach, Hermit Beach and Burnt Cedar) is restricted to IVGID Recreation Pass holders, their guests, and Recreation Punch Card holders with beach access. IVGID Employees and Event Staff do not have beach access.

We ask that you exit the building with all of your belongings within one hour of the close of your event.

Yes, we host tasting events in the spring and fall of each year for contracted wedding clients. This event is complimentary one time for the couple and is $65 for
each additional guest or to attend a second event. A selection of appetizers through desserts along with the wine list will be available for sampling. Although the entire menu will not be available for sampling, the event is designed to showcase the food quality and presentation. We do not offer private tastings.

A venue coordinator/banquet captain will be on-site at The Chateau the day of your wedding until dinner service but will mostly be behind the scenes working with our kitchen and banquet staff. At Aspen Grove, banquet staff/captain does not arrive on site until 2 hours before the event

The Incline Village Event Staff will work with you to ensure your floorplan, timeline and food and beverage details are all in order. You are not required to hire a coordinator, however we recommend hiring a professional to act as a liaison between you and your contracted vendors and to handle all of your day of coordination needs including decorating. Should you choose to designate a professional we require you hire a coordinator from our preferred vendor list. Your coordinator should not be a family member or guest at the wedding.

Yes, an additional policy $1 million per occurrence / $2 million aggregate is required. Wedding liability insurance can cover injuries or accidents that occur during the ceremony or reception. Wedding cancellation or postponement insurance can reimburse you for costs that you incur if you have to call off or postpone the ceremony due to extreme weather, injury, illness, or an issue with a vendor. Wedsure, Eventsured and WedSafe are trusted resources. You are also able to obtain a policy through your home or car insurance company such as Statefarm, Allstate, Geiko, Progressive, etc.